The Remote File Clerk role at ReLyticx offers an excellent opportunity for detail-oriented professionals who excel in organization, accuracy, and digital records management. This position plays a key role in maintaining structured, compliant, and easily accessible document systems across multiple teams. It is ideal for individuals who thrive in fast-paced environments where precision, confidentiality, and efficiency are essential.
About the Company
ReLyticx is a modern organization operating in Saudi Arabia, focused on delivering efficient digital solutions and administrative support services. The company specializes in handling structured data workflows, records management, and document processing systems that help businesses maintain operational accuracy and compliance. ReLyticx is committed to innovation, process efficiency, and maintaining high standards of data integrity while supporting a diverse range of clients and internal teams.
Responsibilities
As a Remote File Clerk, you will be responsible for managing, organizing, and maintaining digital records with high accuracy. Key duties include:
1. Intake & Indexing
- Receive documents from shared inboxes, portals, and cloud systems.
- Verify document completeness, signatures, and required fields.
- Apply metadata such as client/project ID, category, and version control.
2. Document Organization
- Apply standardized naming conventions and folder structures.
- Convert and manage file formats (PDF merging, splitting, compression).
- Maintain organized libraries including draft, final, and archived records.
3. Quality Control
- Conduct regular checks for duplicates, missing pages, or errors.
- Identify and report inconsistencies or misfiled documents.
- Maintain error logs and support process improvement initiatives.
4. Records Governance & Compliance
- Handle confidential data with strict access control procedures.
- Follow retention schedules and legal compliance requirements.
- Support audits by retrieving documents and maintaining traceability.
5. Collaboration & Communication
- Coordinate with HR, Finance, Legal, and Operations teams.
- Provide updates on file processing status and backlog.
- Clarify documentation requirements with stakeholders.
Requirements
To be successful in this role, candidates should have:
- Experience in clerical work, records management, or document control (preferred).
- Strong attention to detail and ability to follow structured procedures.
- Ability to handle confidential and sensitive information responsibly.
- Basic computer skills, including file systems, spreadsheets, and PDF tools.
- Ability to work independently in a remote, high-volume environment.
Skills and Desired Knowledge
The ideal candidate should demonstrate the following competencies:
- Document Management Skills: Ability to organize, classify, and maintain digital records.
- Attention to Detail: Ensuring accuracy in naming, indexing, and filing.
- Technical Proficiency: Familiarity with cloud storage and office tools.
- Compliance Awareness: Understanding of data retention and confidentiality rules.
- Time Management: Ability to meet deadlines and manage workloads efficiently.
- Problem-Solving Skills: Identifying and correcting document errors.
- Communication Skills: Coordinating effectively with multiple departments.
- Process Discipline: Following structured workflows consistently.
Benefits
Working with ReLyticx provides several professional advantages, including:
- Remote work flexibility and convenience.
- Opportunity to develop expertise in digital records management.
- Exposure to modern document control systems and tools.
- Skill development in compliance and data governance.
- Experience working with cross-functional teams.
- Competitive and stable career opportunities.
- Growth potential in administrative and data management fields.
