The Administrative Officer plays a critical role in ensuring smooth financial and administrative operations within an organization. At Mashreq, this position supports business continuity by managing financial reviews, payments, procurement coordination, and asset administration across multiple locations in the UAE. The role requires strong organizational, financial, and communication skills to ensure efficiency, accuracy, and timely service delivery.
About the Company
Mashreq is one of the leading financial institutions in the UAE, with a strong presence across the country and a long-standing reputation for excellence in banking and financial services. The bank operates with a strong focus on governance, operational efficiency, and customer-centric solutions. Mashreq provides a professional and structured work environment that encourages accountability, collaboration, and high performance.
Responsibilities
- Manage financial reviews and ensure all payments are processed accurately and on time.
- Handle operational financial LPOs and invoices for Mashreq Bank offices, EBSU, and branches across the UAE.
- Coordinate with Finance RE, Property Managers, and CAD for payment follow-ups.
- Liaise with internal and external stakeholders including business groups, consultants, service providers, government utilities, and regulatory bodies.
- Prepare and manage Monthly MIS reports.
- Oversee finance and real estate-related costs, ensuring timely processing and task completion.
- Conduct fixed asset verification and manage asset transfers within the system.
- Communicate and negotiate effectively with suppliers and vendors.
- Identify, evaluate, and develop new sources of supply while maintaining existing supplier relationships.
- Coordinate travel-related services, including hotel rate negotiations, issuance of LPOs through Oracle systems, and settlement of credit notes.
- Maintain departmental petty cash, reimbursements, IOUs, and cost center updates with zero discrepancies.
- Handle utilities billing for Mashreq Bank locations across the UAE.
- Verify invoices against contractual and non-contractual agreements and ensure accurate financial chargeability.
- Maintain procurement records and ensure accurate financial documentation.
Requirements
- Bachelor’s degree with 4–5 years of experience in an administrative role within a reputed organization.
- Strong experience in finance-related administration and office operations.
- Excellent command of spoken and written English.
- Proficiency in MS Office applications.
- Experience with Oracle Purchase System and Oracle Finance.
- Ability to work within delegated expense authority frameworks.
- Strong problem-solving and analytical capabilities.
Skills
- Financial and administrative management skills
- Strong negotiation and vendor management skills
- Excellent communication and interpersonal abilities
- Organizational and multitasking skills
- Attention to detail and accuracy
- Proactive problem-solving approach
- Ability to work under pressure and meet deadlines
Desired Knowledge
- Knowledge of banking administration and operational finance processes
- Familiarity with procurement procedures and financial chargeability
- Understanding of asset management and transfer systems
- Awareness of travel coordination, hotel negotiations, and vendor rate benchmarking
- Knowledge of compliance, expense control, and internal governance frameworks
Benefits
- Opportunity to work with a leading UAE banking institution
- Professional and structured corporate environment
- Exposure to large-scale financial and administrative operations
- Career growth and skill enhancement within the banking sector
- Collaborative work culture with cross-functional teams
