The Admin Assistant role at Ultra Clean Technology is a vital support position that ensures smooth HR and production operations within a fast-paced manufacturing environment. This role focuses on administrative excellence, workforce coordination, training management, and employee support, contributing directly to operational discipline and a positive employee experience.
About the Company
Ultra Clean Technology (UCT) operates at the heart of the global semiconductor ecosystem, indirectly supporting every chip used in smartphones, smart vehicles, and artificial intelligence devices. Based in Singapore, UCT is part of a rapidly growing, innovation-driven industry. The company values diversity, continuous improvement, and a strong commitment to quality, while fostering an inclusive and high-performance workplace.
Job Responsibilities
- Provide administrative support to HR and Production teams for a high-volume direct labor (DL) workforce
- Review DL timesheets for accuracy and support supervisors with timely approvals
- Track attendance, overtime, and manpower trends, highlighting discrepancies for follow-up
- Maintain and update mandatory safety, HR, and operations training records
- Register employees for training, coordinate schedules, and manage training certificates and audit files
- Assist with onboarding logistics including PPE issuance, access cards, and locker assignments
- Support new joiners in transitioning smoothly and navigating HR or operations systems
- Handle HR system enquiries from DL employees and escalate issues when required
- Prepare onboarding packs, HR forms, and templates for supervisors and new employees
- Coordinate skip-level and engagement meetings with HRBP, including scheduling and follow-up notes
- Support engagement activities, welfare events, surveys, and invoice or claims processing
- Prepare manpower, attendance, and training reports for HR, supervisors, and HODs
- Maintain audit-ready documentation and assist with ad-hoc projects as assigned
Job Requirements
- Diploma, Higher NITEC, or equivalent qualification in Business Administration, HR, Operations, or related fields
- Minimum 2 years of experience in production administration, HR operations, training administration, or recruitment support
- Experience in a manufacturing environment or with shift-based/DL workforce is preferred
- Ability to manage multiple deadlines in a fast-paced environment
- Strong sense of responsibility and confidentiality when handling sensitive data
Required Skills
- Strong attention to detail and accuracy in high-volume data handling
- Good communication and coordination skills across frontline employees, supervisors, and HR teams
- Proficiency in MS Excel, Microsoft Teams, Outlook, and basic reporting tools
- Organisational and time-management skills
- Customer service mindset with a focus on employee support
Desired Knowledge
- Familiarity with time & attendance systems, HRIS, LMS, or training management platforms
- Understanding of HR operations, training compliance, and audit requirements
- Knowledge of manufacturing or production workforce administration
- Awareness of confidentiality standards for personnel and payroll information
Benefits
- Opportunity to work in the fast-growing semiconductor industry
- Exposure to HR and production operations in a global technology company
- Inclusive and diverse workplace culture
- Hands-on experience supporting large-scale manufacturing operations
- Career growth in a dynamic, innovation-driven environment
